If part of your job description is to help plan your employer's next big event, then these tips will ensure you get the most out of the event rental services you choose:
Tip: Write Down Some Basic Information About Your Event Before You Contact an Event Rental Company
Before you place a call to your local event rental company, first take some time to write down some basic information about your event.
For example, here are some preliminary questions you need to answer:
- Where will your event be held?
- How many people do you expect to attend?
- Will adults and children be allowed to attend?
- What is the theme of your event?
- What general style and colors do you want to use to decorate your event?
These questions are very important because they will dictate whether you need to rent things such as tents and dancefloors, and it also gives the rental company a better idea of what you are looking for them to provide. This means they can easily let you know if they are able to meet your needs or if you should contact a competitor.
Tip: Decide on a Menu and Serving Style Before Choosing Dishware and Glasses
Since good food is a major part of every successful corporate event, it is important that you spend some time deciding not only what foods will be served, but also how. For example, do you want guests to help themselves to a buffet or would you prefer each table has a family-style meal with bowls of food guests can dish up themselves?
When you visit the showroom of the party rental company, they will likely have many different styles of dishes, glasses, and flatware. Since all of the different options can be overwhelming, it is important you go in with a basic menu and serving style already decided on.
Tip: Don't Forget the Children of Your Corporate Event's Attendees
Finally, if your corporate event is held after work hours or on a weekend, you need to decide if children will be welcome to attend. If you do not want small children underfoot but also don't want people to skip your event because they don't have a babysitter, you can set up a childcare room and arrange for a responsible adult to keep the children occupied. For older children who are attending, consider providing them an area to make simple crafts or play games, and consider renting a popcorn popping machine or a cotton candy machine from the event rental services company for their enjoyment.